Which AI tools belong at work?

Enterprise documentation describes role controls, supported audit logging, and no model training on business data by default. A connected service still has its own permissions; a shared connection can expose more than a user’s personal connection.

Workspace credits and spend controls apply to eligible activity, not all API billing. No contract price is established in this guide. Ask for seats, included credits, overages, and API charges separately.

Run a source-backed account brief using two approved systems. Check citations, inaccessible files, and whether actions require the intended approval.

Treat access to the assistant, access to a connected account, and permission to take an action as three separate decisions.

The Enterprise documentation lists SCIM, audit logs, retention controls, and compliance and analytics APIs. Confirm the configuration and contract scope needed by your organization.

The current usage-based plan charges an annual seat subscription plus usage at API rates; the seat fee includes no token allowance. Older contracts can differ. Published seat offers are not a complete workload price.

Give it a policy comparison and a small repository change. Record review effort and usage for each, rather than assuming a single seat means unlimited work.

For a busy team, consumption can matter more than the access fee. Set organization and user spend limits before a broad rollout.

Workspace’s documented controls include source permissions and protections for eligible business accounts. The consumer Gemini experience is not a substitute for verifying your organization’s licensed protections.

Evaluate the Workspace edition and included AI features. This guide does not establish a regional seat price. Compare the incremental upgrade cost against the licenses you already own.

Use a meeting, an email thread, and a Drive document to create a follow-up. Include a restricted file and test that access stays restricted.

Google says Gemini cannot act on files encrypted with customer-controlled keys. Stronger isolation can intentionally make some information unavailable to the assistant.

Microsoft documents enterprise data protection and IT management. Verify the exact licenses and tenant settings; the name Copilot covers more than one offering.

Copilot Chat is included with eligible subscriptions; Microsoft 365 Copilot requires a qualifying base license. Agent scenarios can have separate metering. The advertised seat fee is not the whole software budget.

Turn a Teams meeting and an approved document into a Word brief and PowerPoint outline. Check citations, access permissions, and the time spent correcting the result.

Do not equate included Copilot Chat with every paid Microsoft 365 Copilot capability. Ask which part of the demonstrated workflow requires another license.

The Enterprise offer lists custom SSO, SCIM, and audit/security controls. Enterprise Vault is a separate offering with a dedicated data plane and customer-managed keys; do not assume it is included in every plan.

Enterprise is contact-sales. Request the user count, usage terms, and Vault cost separately. A Business offer does not establish the price or controls of an Enterprise contract.

Ask a question answered by several Drive documents, including an obsolete one. Inspect the cited passages and repeat the query as a user with less access.

An answer with a citation can still use the wrong version or miss context. Evaluate retrieval accuracy rather than treating a citation as proof.

Enterprise controls include SCIM, audit logs, model and repository restrictions, and org-wide privacy enforcement. Teams and Enterprise have different control sets.

Enterprise pricing is custom. The public pricing page and Teams documentation show different seat structures as checked for this guide. Confirm the applicable offer, usage pool, and overage terms in writing.

Use a real bug with a failing test. Inspect the diff, run tests, and measure reviewer time. Test repository restrictions and whether an agent can execute commands outside its intended scope.

Do not compare a Cursor seat directly with a chat subscription. It includes a coding workflow around models; generated changes still need your normal review process.

Connected-file access and shared answers are different: a shared session can expose an answer even when the reader cannot open the original file. Review sharing as well as connector access.

Plan-specific file and size limits apply. Pricing was not verified in this guide; request the applicable Enterprise plan, seats, and allowances instead of budgeting from a consumer plan.

Compare a current source file with an imported Project copy. Change the source and ask again; verify which answer used which version.

The docs distinguish live search from imported copies, but give inconsistent deletion guidance in different sections. Confirm and test deletion and revoked-access behavior before using sensitive files.